The 7 Best Apps for Organizing Your Small Business

Looking to maximize productivity all with the flick of a wrist? (Or the tap of a finger, or… you get the picture.) Try these 7 awesome apps for keeping things steady, streamlined, and simplified.

1. Wunderlist

Wunderlist is a free to-do list app that cloud syncs desktop to mobile, letting you plan, prioritize, and collaborate wherever you are. You can set recurring to-dos (daily, weekly, monthly), nail down due dates, break up tasks into smaller and more digestible ones, share lists with anyone, set reminders and notifications, and even print them out.

The basic app is free, but there is a Pro version ($4.99/month) – if you want to get really serious. It lets you attach files, start conversations, add backgrounds, and save web content. Also, there is a Business version that you can buy for $4.99/person if you want to go big.

2. Evernote

Evernote’s a classic. The basic app lets you save webpages, photos, audio, and more. Compiling mounds of research and documents becomes much easier, gone are the days of photocopies and three-ring binders. It’s shareable, too, so you can work with team members.

Premium costs $5 a month or $45 a year and lets you keep more, work offline, search inside documents, and add a passcode. There is also Evernote Business for maximum collaboration. It comes with centralized administration and user management, with no storage limit, for $10 a month.

3. Trello

We happen to use Trello in our marketing department to manage all of our projects at once. It definitely streamlines everything really well. Trello lets you create boards, lists within that board, and cards within those lists. You can upload documents to the cards, add users, and have conversations. Notifications are sent to your email, so you won’t miss a beat.

It’s free to start and maintain, but you can also upgrade to Trello Gold for $5 a month or $45 a year (or get it for free by inviting new members). Gold gives you larger attachments (up to 250 megabytes) along with custom backgrounds, stickers, and emojis.

4. Harvest

Harvest is a time tracking app that lets you keep track of the time you spend on projects with a simple click from anywhere: mobile, web browser, desktop. Users click timers to enter their work time, or they can type it in. You can set up automatic reminders for employees to submit timesheets and integrate (and create!) your invoices for total billing organization. It also lets you view and export reports, so you can see how much time each employee and task is using.

Harvest is $12 a month for the Solo plan, but you can add up to 3 users. You can upgrade to Basic for $49 a month, which gives you 5 users with the option to grow to 9. Their Business plan is $99 a month, starts with 10 users and lets you add an unlimited number of users as you grow. Anytime you add a user, on every single plan, it will cost an additional $10 per person. There is also a free option, but that limits you to 1 user, 4 clients, and 2 projects. On any of the other plans, you pretty much get unlimited everything.

5. Asana

Asana is a task organizer and communicator, aimed at eliminating the extra (perhaps wasted) flow of email. “Move out of email, and into Asana,” they urge. You create tasks, then assign them to users and comment on them, so everyone stays in the loop. Everything is kept in once place, so team members aren’t spending time sorting through documents and ideas all over the place. You can add due dates, sections and calendars to get an overall look at the big picture.

The free version gives you unlimited teams of up to 15 members, unlimited projects, and unlimited tasks. They do have a Premium plan that lets you create private projects within teams (and private teams), add an unlimited amount of organization guests (third parties), use central administration and billing features, and gives you your very own Account Manager. You can upgrade 15 people to Premium for $50 a month, 30 for $100, 50 for $300, 75 for $550, and 100 for $800. If you’ve got more than 100, they will price it for you.

6. Expensify

Expensify helps you organize and manage the reporting, approval, and exporting of expenses. You can import card and cash transactions (it supports over 160 currencies and international taxes), auto-categorize expenses, and capture mileage and time. Even better, you can scan and organize receipts, so you can forward them and store them. The app will let you reimburse through ACH, payroll, or Paypal at no additional cost and reconcile everything centrally. It also works on mobile and offline.

Expensify has a more intense pricing structure. It’s free for individuals to start. For businesses, however, it gets a bit more complicated. Each company gets two free active users per month (these folks submit at least one expense report each month, but get unlimited reports). Above the two free active users, each additional active user is $6 per month. This is called the Team Plan. The Corporate Plan is arranged to same way, but each additional active user is $11 per month. There are additional costs for SmartScans (smart receipt input and matching) as well. You can view the breakdown here and here.

7. CardMunch

CardMunch lets you capture business card information, so you can store it digitally. In fact, every card is actually “transcribed, edited and reviewed by multiple workers to guarantee accuracy,” and they also grab the logos from the cards. CardMunch features a mobile rolodex, so flipping through contacts is visually pleasing and well organized. You can search contacts, connect on LinkedIn with a single tap, and choose whether you want to store the contact in CardMunch or your regular addressbook. All you have to do is take a pic of the card. You can even use something called “Multishot mode” to input a whole stack of business cards all at one time.

And it’s free. All you have to do is get started.

Got any other great apps for business productivity and management? Let us know in the comments below.

Photo credit: DijutalTim

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